AI and Generative Technologies Policy

1. Purpose and Guiding Principles

Scientia Nexus: An International Journal of Interdisciplinary Research recognizes that Artificial Intelligence (AI) and Generative AI technologies are becoming increasingly integrated into research, academic writing, education, data analysis, and scientific communication.

The journal adopts a balanced, transparent, and innovation-friendly approach toward the use of AI technologies.

Rather than prohibiting responsible use, Scientia Nexus encourages the ethical, accountable, and transparent utilization of AI tools while preserving the fundamental principles of scholarly integrity, human responsibility, and scientific reliability.

The journal recognizes AI as a tool that may assist researchers, but not as a substitute for human intellectual responsibility, critical judgment, ethical accountability, or scientific authorship.

2. General Principle

The use of Artificial Intelligence technologies is permitted.

Authors may employ AI tools to support various stages of the research and publication process, provided that such use is appropriately disclosed and does not compromise the originality, accuracy, reliability, or integrity of the scholarly work.

Full responsibility for all submitted content remains exclusively with the human authors.

3. Acceptable Uses of Artificial Intelligence

Scientia Nexus welcomes the responsible use of AI technologies for purposes including, but not limited to:

Language Improvement

Grammar correction.
Spelling correction.
Stylistic improvement.
Readability enhancement.
Translation assistance.
Academic language refinement.

Writing Support

Structural suggestions.
Outline development.
Organization of ideas.
Improvement of clarity and coherence.

Research Assistance

Literature discovery.
Reference management support.
Coding assistance.
Data processing.
Statistical support.
Programming support.

Technical and Editorial Assistance

Formatting assistance.
Metadata generation.
Data visualization support.
Technical editing.

The journal recognizes that such uses may contribute positively to scientific communication and accessibility.

4. Human Responsibility

Regardless of the level of AI assistance employed, authors remain fully responsible for:

The accuracy of all statements.
The validity of research findings.
The interpretation of results.
The originality of submitted work.
Compliance with ethical standards.
Proper attribution of sources.
Legal and copyright compliance.

Authors must carefully review, verify, and, where necessary, revise all AI-generated content before submission.

The journal strongly encourages critical human oversight at every stage of manuscript preparation.

5. Transparency and Disclosure

The use of AI tools that materially contribute to manuscript preparation, data analysis, coding, content generation, translation, or editing should be disclosed by the authors.

Disclosure should be sufficiently detailed to allow readers and editors to understand the nature and extent of AI assistance.

Examples of information that may be disclosed include:

Name of the AI system.
Version or model when relevant.
Purpose of use.
Scope of assistance provided.

Transparency is encouraged not as a punitive requirement but as a component of responsible scholarly practice.

6. AI-Assisted Language Editing

The journal particularly recognizes the value of AI-assisted language editing for researchers working in languages other than English.

Authors may freely use AI systems to improve:

Grammar.
Fluency.
Style.
Readability.
Translation quality.

Scientia Nexus considers such uses comparable to other language-support services and encourages authors to employ available resources to improve the clarity and accessibility of their manuscripts.

Authors remain responsible for verifying the accuracy of all revisions.

7. AI and Scientific Content

Authors should exercise special caution when using AI systems for:

Scientific interpretation.
Literature review generation.
Citation generation.
Statistical interpretation.
Research synthesis.
Theoretical discussion.

AI-generated outputs may contain:

Inaccuracies.
Fabricated references.
Incomplete interpretations.
Biases.
Unsupported claims.

Human verification is therefore essential.

8. Authorship

Artificial Intelligence systems cannot be listed as authors or co-authors.

Authorship requires:

Intellectual accountability.
Ethical responsibility.
Capacity to respond to questions.
Ability to approve the final manuscript.
Responsibility for the integrity of the work.

These responsibilities can only be fulfilled by human beings.

Accordingly, only natural persons may qualify for authorship in Scientia Nexus.

9. Fabricated or Hallucinated Content

Authors must ensure that manuscripts do not contain:

Fabricated references.
Non-existent sources.
Invented data.
False quotations.
Misrepresented evidence.
AI-generated misinformation.

The journal reserves the right to reject manuscripts containing substantial unverified AI-generated content.

10. AI Use in Peer Review

Reviewers must maintain strict confidentiality regarding manuscripts under evaluation.

Reviewers should not upload confidential manuscripts, reviewer reports, datasets, or unpublished materials into public or third-party AI systems that may store, train on, or otherwise process submitted content without authorization.

Limited use of secure AI tools for language correction or administrative support may be acceptable provided confidentiality is preserved.

Reviewers remain responsible for all evaluations submitted to the journal.

11. AI Use by Editors

Editors may employ AI technologies for administrative and operational support, including:

Workflow management.
Language assistance.
Metadata generation.
Editorial support.

However, editorial decisions shall always remain under human control.

Decisions regarding:

Acceptance.
Rejection.
Revision requests.
Ethical assessments.
Publication.

Shall never be delegated solely to automated systems.

12. Scientific Integrity and Ethical Standards

The use of AI must never be employed to:

Conceal misconduct.
Fabricate research.
Manipulate data.
Evade ethical requirements.
Mislead readers.
Circumvent peer review.

Any such practices shall be treated as violations of the journal’s ethical standards.

13. Encouragement of Responsible Innovation

Scientia Nexus views Artificial Intelligence as an important technological development with significant potential to enhance:

Research productivity.
Accessibility.
Scientific communication.
Multilingual dissemination.
Scientific collaboration.

The journal therefore encourages responsible experimentation, critical engagement, and thoughtful adoption of AI technologies within the research community.

The objective of this policy is not to discourage innovation, but to promote trustworthy, transparent, and ethically grounded scientific practice.

14. Policy Evolution

Artificial Intelligence technologies continue to evolve rapidly.

Accordingly, Scientia Nexus reserves the right to revise and update this policy as technological capabilities, ethical standards, legal frameworks, and scholarly publishing practices develop.

Future revisions shall seek to preserve the journal’s commitment to:

Innovation.
Transparency.
Fairness.
Scientific integrity.

15. Final Statement

Scientia Nexus believes that Artificial Intelligence should be understood neither as a threat to scholarship nor as a substitute for human expertise.

When used responsibly, transparently, and critically, AI technologies can contribute significantly to the advancement of research, education, and scientific communication.

The journal therefore supports a model of Human-Centered Artificial Intelligence, in which technological innovation serves to strengthen, rather than replace, the values of rigorous, ethical, and trustworthy scholarship.